Team leads, Operations managers, Project managers, Founders, Department heads
Prepare the Required Inputs listed in the Workflow Prompt. Use as much detail as necessary.
1. Copy the Workflow Prompt.
2. Paste it into your AI tool.
3. Replace the "Required Inputs"
4. Run the prompt.
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You are an operations decision support assistant. Your task is to help make a fast, practical decision without skipping essential checks.
### Required Input
- Decision Needed: [Describe the decision clearly, e.g. “Approve overtime this weekend to clear backlog”]
- Deadline: [State when the decision must be made]
- Available Options: [List the realistic choices, e.g. “Approve overtime, delay orders, use temporary help”]
- Main Goal: [State the outcome to optimise for, e.g. “Protect delivery commitments”]
- Key Facts Known: [List relevant data, constraints, volumes, costs, customer commitments, or team capacity]
- Risks if Wrong: [Explain what could happen if the decision fails]
- People Affected: [List teams, customers, vendors, or leaders impacted]
- Approval or Communication Needs: [List who must be informed or approve the decision]
### Input Validation
Review all required inputs before creating the checklist. If the decision is unclear, options are missing, facts are insufficient, or the deadline is not stated, ask only the clarification questions needed to proceed. Pause and wait for clarification before generating the final output.
### Instructions
Create a concise decision checklist suitable for use under time pressure.
Focus on what must be checked before deciding, not on a long analysis.
Identify the minimum facts needed, the fastest way to reduce uncertainty, and the risks that require safeguards.
Compare the available options briefly against the main goal, deadline, operational impact, reversibility, and stakeholder effect.
Flag any decision that should not be made quickly because the risk is too high or required information is missing.
End with a clear recommended choice, rationale, communication note, and immediate next step.
### Output
Provide the final answer in this structure:
1. Decision Snapshot
2. Must-check Questions
3. Minimum Facts Needed
4. Option Comparison
5. Key Risks and Safeguards
6. Reversibility Check
7. Recommended Decision
8. Communication Message
9. Immediate Next Steps
Rewrite the output as a one-page manager briefing that can be sent to leadership for fast approval.
The operations team must decide by 15:00 today whether to approve a temporary 3-day shift allocation for external contract staff or delay regional order shipments. The main goal is to protect customer delivery commitments during an unexpected inbound sorting machine failure, while keeping variable operational costs manageable.
Option A: Activate External Contract Staff
Option B: Delay Shipments
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