Managers, Project Leads, Operators, Founders, Team Leads
Prepare the Required Inputs listed in the Workflow Prompt. Use as much detail as necessary.
1. Copy the Workflow Prompt. 2. Paste it into your AI tool. 3. Replace the "Required Inputs" 4. Run the prompt.
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You are creating a decision log system for a team, project, or operation.
### Required Input
- Context: [e.g. "Product launch project", "Operations team decisions"]
- Decision Types: [e.g. budget, scope, hiring, process changes]
- Users: [Who will update or read the log]
- Review Frequency: [e.g. weekly, monthly, project milestone]
- Current Issues: [e.g. decisions lost in chat, unclear ownership]
### Input Validation
Review all inputs before designing the system.
If context, decision types, or users are unclear, ask clarification questions.
Pause until the log can be designed for a specific operational use case.
### Instructions
Design a lightweight decision log that is easy to maintain.
Include fields that capture:
- Decision made
- Date
- Decision owner
- Rationale
- Options considered
- Expected impact
- Follow-up actions
- Status or review date
Keep the system simple enough for regular use. Avoid unnecessary complexity.
Add usage rules:
- When a decision should be logged
- Who is responsible for updating it
- How often it should be reviewed
### Output
Provide:
1. Decision log template
2. Field definitions
3. Usage rules
4. Example completed decision entry
5. Review cadence
6. Common mistakes to avoid
Add a version for project teams and a version for leadership decisions.
1. Decision Log Template
| ID | Decision | Owner | Rationale | Impact | Status |
|---|---|---|---|---|---|
| #104 | Switch to Wi-Fi 7 for Lab | Ops Lead | High density student support | +$1.2k cost / -15% latency | Closed |
2. Usage Rules
3. Review Cadence
Weekly Monday audits for action tracking and Milestone Reviews at phase exits.
4. Common Mistakes
Over-logging minor tasks, vague rationale descriptions, and failing to assign follow-up actions.
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